Langara is embarking on an exciting new program of projects to modernize our operations and improve services for students and employees. To achieve that goal, we will be reviewing and updating many core business processes and providing modern software systems to improve administrative efficiency and organizational sustainability.
For this project to be successful, Langara will require input, collaboration, and support from across the College. The Project Task force has already been working with many different units on campus, and will continue to engage with the community as we move through the phases outlined below.
Alignment with Strategic Plan Priorities
This college-wide, multi-year project supports key commitments in our Strategic Plan, including:
- 1.1 – integrate and improve key business processes and infrastructure
- 1.2 – robust, highly-available, and effective IT systems
Leadership and Internal Resources
The College has hired an ERP Program Director to oversee the project, and has struck a a Project Task Force to collaborate on it. The Task Force includes the ERP Program Director, senior leaders from the Academic Deans, Registrar and Enrolment Services, HR, Finance, IT, Risk Management, Purchasing, and Communications and Marketing, and is chaired by VP Finance and Administration, Victor Sokha.
To support the project, employees from the units undergoing business process reviews and/or system implementations may be temporarily seconded from their regular duties to serve as subject matter experts to the project, with their previous roles backfilled. Specific secondments and backfills will be determined as we move closer to implementation.
Winter 2016/17 – Developed project business case
June 2017 – Business case presented to the College Board and Project Task Force created
August 2017 – Request for Information issued and responses reviewed
September 2017 – Business requirements gathering; work begins on RFP
Fall 2017 - NRFP drafted, reviewed, approved, and posted to BC Bid
Dec 2017 - Jan. 31, 2018 - NRFP live on BC Bid; evaluation guide and demonstration scenarios developed
Upcoming Phases (dates approximate):
Feb – April 2018 – Proposal evaluations and vendor demonstrations
May 2018 – Recommended solution proposed to SLT and Board for review/approval
Summer 2018 – Contract negotiations
Fall 2018 - Business process reviews and system implementation begins
The Project Task Force will share updates with the community via this web page and the Langara Post. Employees with questions about the project are welcome to send their questions to firstname.lastname@example.org, and the Task Force will get back to you. We have also been giving a series of presentations to different groups on campus, and are planning a Lunch and Learn session open to all employees early in 2018.
Fall 2017 ERP Procurement Presentation Slides (PDF)