A policy is a guiding principle or standard used to set direction and conduct. A procedure outlines a series of steps and actions that need to be followed in order to accomplish the policy and will be delineated in a separate document. Together they can be used to define and implement the standards and goals of Langara by ensuring compliance, enhancing the College Mission, providing structure for decision-making and reducing institutional risk.

PolicyProcedure

Provides guidance for strategic thinking or a general standard of behaviour.

Provides a course of action to support the effective implementation of legislation and policies.

Outlines provisions that prescribe general standards of behaviour or an overarching approach to an issue.

Outlines provisions that describe the activities that need to be undertaken and identifies the positions of responsibility.

Outlines a general position.

Outlines the implementation of a institutional position.

Statements of What and Why.

Statements of How, When, Who (and sometimes Why).

Content is not subject to frequent change.

Content will change frequently as processes are updated to maintain currency and efficiency.

The Board of Governors, Education Council, and Senior Leadership Team are responsible for the development of new policies within the scope of their authority or portfolio.  This responsibility may be delegated but a policy may only be developed with their approval.

Approval Process for Board of Governors Policies

Policies drafted by or for the Board of Governors are deemed “Board" policies.  Once final, the draft policy will be forwarded to the Policy Office to be reviewed for compliance with respect to structure, clarity, and consistency with legislation and other College policies before presentation to the Board of Governors for approval.

Approval Process for Education Council Policies

Policies that relate specifically to the powers authorized by the College and Institute Act (section 24.2) are deemed “Education Council" policies.  These may be initiated by any member of Education Council with the approval of the Council Chair.  All Education Council policies will be drafted in consultation with appropriate internal community stakeholders.  Once developed, policies will be forwarded to the Policy Office to be reviewed for compliance with respect to structure, clarity, and consistency with legislation and other College policies before presentation to Education Council for approval.

Approval Process for Administrative Policies

Policies that relate to the administration/operation of the College may be initiated by any member of the college community with the approval of their respective Senior Leadership Team member.  All Administrative policies will be drafted in consultation with appropriate internal community stakeholders.  Once developed, policies will be forwarded to the Policy Office to be reviewed for compliance with respect to structure, clarity, and consistency with legislation and other College policies.  Once finalized, policies will be reviewed by the Senior Leadership Team prior to presentation to Langara Council for recommendation to the President.

Upon final approval by the appropriate governing body, policies will be added to the on-line Policy Manual and shared with the college community through the Policy Office.  A print copy of approved policies will be retained in the Policy Office for the official records.

Recommendations for policy revisions will be the responsibility of the governing body or applicable Senior Leadership Team member.  At a minimum, a policy will be reviewed every three years.

Policy Development Process Flow Chart