1. What is Graduation Adjudication?
Graduation adjudication is intended for students who wish to graduate and require an exemption from the standard requirements of a program and/or College policy.
2. How do I submit a graduation adjudication request?
Graduation adjudication requests are submitted to the Registrar and Enrolment Services office:
- In person or by mail to: 100 West 49th Avenue, Vancouver BC, V5Y 2Z6
- By email to: email@example.com
- By fax to: 604.323.5590
Your request should include the following:
- A Graduation Adjudication Request Form
- Relevant materials that may assist your request, such as course outlines (not course descriptions), transcripts, etc. Do not attach your myLangara transcript, course outline, or graduation evaluation to your request (Langara College already has access to these documents)
Attach a letter clearly stating the following information with your Graduation Adjudication Request Form:
- The specific course requirement(s) you are requesting an exemption or substitution for
- The reason for your adjudication request
- How you believe you have met the requirements
- The reason why you are unable to meet the requirements of the program's prescribed curriculum
3. How long does it take to receive a decision?
Decisions for requests submitted before the deadlines noted below will be available within ten business days after the meetings. In some cases, particularly complex and/or unique requests may take longer than the usual six to seven weeks for processing. Submitting a request does not guarantee approval as all requests are considered on an individual basis.
4. What is the GAC meeting schedule? What are the deadlines to submit my GAC request?
The Graduation Adjudication Committee (GAC) convenes once per month, excluding July. Documentation must be received approximately twenty business days (excluding College closures and holidays) prior to the next scheduled GAC meeting. Every effort is made to present requests in a timely manner, however complex requests may require additional time for processing and therefore may need to be deferred to a subsequent meeting date.
The deadline to submit GAC requests that are required for June 2018 Graduation is February 1, 2018. While we will continue to accept GAC requests after February 1st, we are unable to guarantee the request will be adjudicated in time for Convocation.
|Meeting||Deadline to Submit GAC Request|
|January 23, 2018||December 14, 2017|
|February 20, 2018||January 19, 2018|
|March 20, 2018||February 1, 2018 (June 2018 graduation deadline)|
|April 17, 2018||March 15, 2018|
|May 22, 2018||April 20, 2018|
|June 19, 2018||May 18, 2018|
|July||GAC does not convene (no meeting)|
|August 29, 2018||July 30, 2018|
|September 18, 2018||August 17, 2018|
|October 23, 2018||September 21, 2018|
|November 20, 2018||October 19, 2018|
|December 18, 2018||November 19, 2018|
5. I have submitted my GAC request, what happens next?
Your GAC request will be reviewed by the graduation evaluation team to ensure your request will meet your graduation requirements. Requests are then forwarded to the appropriate departments for their recommendations. Your request, along with the department recommendations, are compiled and presented to the GAC for review. In most cases, the Committee will be able to provide either an approval or a decline for the request at the meeting. Occasionally, complex requests may need to be deferred to the next GAC meeting.
6. Can my request be expedited as a rush service?
Due to the complex nature of GAC requests and the time required to compile recommendations from the appropriate departments, we are not able to accommodate rush options for GAC requests.
7. How will I be informed of the outcome of my request?
Results of graduation adjudication requests are sent by email to the address on file within ten business days of every meeting.
8. Who can I contact for more information?
For more information, please contact firstname.lastname@example.org