Cyber Security in the Workplace is
- Protect your Workplace
- Basic Cyber Hygiene
- Physical Security
- Report All Cyber Incidents
Maintaining a security digital and physical work space is an integral part of keeping Langara’s data secure. This includes keeping your information secure when using Langara computers and labs.
Keep your Workspace Clean
- At the end of your work/school day, ensure that all files or documents containing confidential information is securely stored and locked.
- Keep your desk/the computer tables clear of any confidential documents, USBs or hard drives. Ensure that they are in a locked door or cabinet when you are not present.
- Do not leave passwords on sticky notes by your desk or computer or any computer at Langara.
- Be careful where files with confidential information are saved or copied.
- Do not forward work or school-related emails containing confidential information to personal email accounts.
- Protect your work by backing it up with network storage.
Data on USBs and Mobile Devices
- Always follow all security policies, guidelines and practices for confidential information.
- All information that is not officially designated as public is considered confidential, including personal information, student information, HR records, non-public financial information, etc.
- Devices have memory. Be sure old data is cleaned before disposing any devices.
- When working or studying remotely or in public, remain watchful and do not leave your devices and documents unattended.
- Protect your private information by avoiding public WiFi and concealing your screen from others.
Keep a Clean Machine
- Do not install anything unless it abides to College rules. Unknown programs can open security vulnerabilities with the network.
- Perform regular computer check-ups for unwanted programs viruses, malware and other malicious software.
- Install security patches. Check for and apply updates for all software as quickly as possible.
- Reduce the risk of identity theft - do not store sensitive personal data files on College computers.
- Be cautious when browsing. Keep your browsers up to date with high security settings.
- USBs and other external devices can be infected by viruses and malware. Scan USBs and other external devices for viruses and malware when connected to your personal computer.
Follow Safe Password Practices:
- Keep passwords strong. Use long passwords with a combination of numbers, symbols and letters (uppercase and lowercase).
- Do not reuse passwords. Avoid using the same password for all your accounts. Having separate passwords for every account will thwart cybercriminals.
- Never share your password with anyone and change it regularly.
- Do not write passwords on paper and leave them exposed. It is a good idea to use a password manager to keep track of your passwords.
When in doubt, throw it out:
- Do NOT open suspicious emails, links or attachments even if you know the source. Don’t fall victim to a phishing attempt.
Be Cautious of WiFi
- Accessing unsecured or public WiFi is risky and not recommended. If you need WiFi outside of the College, use a virtual private network (VPN) or a personal hot spot if possible.
- Avoid conducting personal banking or online shopping while using public WiFi.
Keep a watchful eye out and speak up if you notice any suspicious activity or behaviour on your computer. Report the concern to IT as quickly as possible.
System Failure or Disruption
- Has your system or website’s availability been disrupted? Are you unable to access your system or website? Has your service been denied to its users?
- Are you aware of anyone attempting (either failed or successful) to gain unauthorized access to your system or data?
- Are you aware of anyone at Langara receiving suspicious emails that include unsolicited attachments and/or requests for sensitive personal or organizational information?
- Are you aware of anyone attempting to gain information in person, by phone, email, etc., regarding the configuration and/or cybersecurity posture of your website, network, software, or hardware?
Unauthorized Changes or Additions
- Has anyone made unauthorized changes or additions to your system's hardware, firmware, or software without your knowledge, instruction, or consent?
It's crucial to keep the physical area you work in safe from crime as well. Whether you are a student or an employee, keep these tips in mind for physical safety and help protect the College's systems and infromation.
- Monitor and control who enters your workspace.
- Check for identification and ask individuals to identify their purpose of their visit to your workplace.
- Report broken doors, windows and locks as soon as possible.
- Safely store and secure keys and access cards.
- Monitor and report suspicious activity in or near your facility, public spaces, parking areas or immediate vicinity.
- Shred or destroy all documents that contain sensitive personal, financial or organizational information that is no longer needed.
- Store and lock your personal items such as wallets, purses and identification when not in use.