Temporary, Part -Time (Timesheeted)
Dates: As soon as possible to August 31, 2018
Langara College is committed to supporting and fostering excellence in teaching and curriculum design. The Teaching & Curriculum Development Centre (TCDC) encourages innovation and excellence in curriculum development and program design and supports faculty in maintaining and improving Langara's high standards of teaching and learning. TCDC guides and supports departments through the program review process with a focus on program strengths and future goals; it builds and renew program curriculum with input from all stakeholders, and fosters intercultural awareness and understanding in a collegial environment with services, resources, and activities to meet the College’s educational goals.
The Internationalization Assistant provides administrative, program, and operational support to TCDC’s Intercultural Initiatives Coordinator. This position schedules, organizes and attends meetings town halls, and focus groups including taking minutes and preparing associated materials; monitoring and collecting survey data. Communicating effectively with administrators, division chairs, department chairs and coordinators, faculty, and staff. May perform other related duties.
Education and Experience:
- Grade 12 completion, plus one year of business, office management, or secretarial training with Completion of a two-year college diploma preferred.
- Two (2) years of experience performing administrative and secretarial duties in an office environment, preferably supporting multiple offices within a post-secondary environment.
- Experience providing student support at a post-secondary level.
- An equivalent combination of education and experience may be considered.
- Thorough knowledge of current office software, general office procedures and applicable guidelines with regard to effective office operations and administration.
- Experience in creating documents using current office and desktop publishing applications.
- Experience with Microsoft Teams and creation of Gantt charts (e.g. Team Gantt)
- A thorough knowledge of post-secondary administrative procedures and policies is preferred.
- Intermediate to advanced knowledge in the use of computer applications including: word processing, spreadsheets, email and internet browsers.
Skills and Abilities:
- Excellent English oral and written communication skills with the ability to express ideas clearly in writing or in person
- Effective interpersonal skills with the ability to deal professionally with people in a tactful and respectful manner, and to maintain effective working relationships with all constituencies of the College.
- Ability to work independently and collaboratively as part of a team.
- Ability to understand and follow complex discussions and outcomes of proposals.
- Ability to comprehend, explain and follow complex guidelines, policies, and procedures.
- Ability to perform assignments with minimal supervision and to take initiative.
- Ability to adapt to a varied working schedule to meet the needs of several areas.
- Effective organizational skills and the demonstrated ability to multitask and prioritize, with strong time management skills. Must be able to work well under pressure and to meet deadlines.
- Ability to exercise sound judgment, adapt quickly to changes in procedures, and to solve problems.
- Ability to work well and effectively with a demanding workload and frequent interruptions.
- Demonstrated ability to improve or streamline processes and procedures.
- Ability to handle sensitive information with tact and discretion.
- Ability to maintain confidentiality.
- Demonstrated ability to effectively and accurately prepare agenda and detailed minutes. Keyboarding skills of 40+ wpm.
- Demonstrated ability to produce agendas and take professional meeting minutes.
- Intermediate to advanced computer skills in a Windows environment, including word processing (MS Word), spreadsheets (MS Excel), database software (MS Access), use of attachments, internet search tools and development/maintenance of information on a website or content management system.
- Ability to learn new application skills in a self-directed manner.
Salary Range: $22.21 - $25.17 Hourly (Pay Grade 18)
Employee Group: CUPE
Hours & Days of Work: Hours may vary according to the needs of the department. This position is not subject to the compressed workweek schedule.
Application Information: To apply, please submit your resume and cover letter no later than 4:30pm of the closing date. For a copy of the position description please click here.
Shortlised candidates will be required to provide proof of educational and professional credentials.
Please note that internal applicants are given first consideration.
Closing Date: January 1, 2018
Competition No.: C234-17
We thank you for your interest and advise that only those shortlisted will be contacted. Langara is committed to enhancing our diverse workforce.