Temporary, Part-Time (.5 FTE)
Dates: October 1, 2018 to August 31, 2019
Langara College is committed to supporting and fostering excellence in teaching and curriculum design. The Teaching & Curriculum Development Centre (TCDC) encourages innovation and excellence in curriculum development and program design and supports faculty in maintaining and improving Langara's high standards of teaching and learning. TCDC guides and supports departments through the program review process with a focus on program strengths and future goals; it builds and renews curriculum with input from all stakeholders, and fosters intercultural awareness and understanding in a collegial environment with services, resources, and activities to meet the College’s educational goals.
The Department Assistant provides administrative and operational support to the Teaching & Curriculum Development Centre. This position schedules, organizes, and attends meetings and focus groups including taking minutes and preparing associated agendas and materials; assists with registration, room bookings, catering, and promotional activities for TCDC events; organizes and maintains filing systems, official repositories of records, and websites’ content. Other responsibilities include participating in the design and editing of forms, reports and promotional materials, updating manuals, fact finding, and responding to inquiries. May perform other related duties.
For a copy of the position description, please click here.
Education and Experience:
- Grade 12 completion, plus over one year of business, office management, or secretarial training with additional course work in databases and desktop publishing from a recognized institution. Completion of a two-year college diploma preferred.
- Four (4) years of experience performing administrative and secretarial duties in an office environment, preferably supporting multiple offices within a post-secondary environment.
- An equivalent combination of education and experience may be considered.
- Thorough knowledge of current office software, general office procedures and applicable guidelines with regard to effective office operations and administration.
- Experience creating and maintaining a database management system for office use.
- Experience with verbatim minute taking and have basic knowledge of Roberts Rules of Order.
- Experience in creating documents using current office and desktop publishing applications.
- A thorough knowledge of post-secondary administrative procedures and policies is preferred.
- Intermediate to advanced knowledge in the use of computer applications including: word processing, spreadsheets, email and internet browsers.
Skills and Abilities:
- Excellent English oral and written communication skills with the ability to express ideas clearly in writing or in person
- Effective interpersonal skills with the ability to deal professionally with people in a tactful and respectful manner, and to maintain effective working relationships with all constituencies of the College.
- Ability to work independently and collaboratively as part of a team.
- Ability to understand and follow complex discussions and outcomes of proposals.
- Ability to comprehend, explain and follow complex guidelines, policies, and procedures.
- Ability to perform assignments with minimal supervision and to take initiative.
- Ability to adapt to a varied working schedule to meet the needs of several areas.
- Effective organizational skills and the demonstrated ability to multitask and prioritize, with strong time management skills. Must be able to work well under pressure and to meet deadlines.
- Ability to exercise sound judgment, adapt quickly to changes in procedures, and to solve problems.
- Ability to work well and effectively with a demanding workload and frequent interruptions.
- Demonstrated ability to improve or streamline processes and procedures.
- Ability to handle sensitive information with tact and discretion.
- Ability to maintain confidentiality.
- Demonstrated ability to effectively and accurately prepare agenda and detailed minutes. Must have keyboarding (typing 60 wpm) and the ability to take verbatim minutes. Speedwriting or shorthand an asset.
- Demonstrated ability to produce agendas and take professional meeting minutes.
- Intermediate to advanced computer skills in a Windows environment, including word processing (MS Word), spreadsheets (MS Excel), database software (MS Access), use of attachments, internet search tools and development/maintenance of information on a website or content management system.
- Ability to learn new application skills in a self-directed manner.
- Vacation requests may not be approved during peak periods.
- Position is not subject to the compressed work week schedule.
- Working schedule may be varied to accommodate the operational needs. Some weekends and/or week evenings may be required to assist with meetings, events, and other operational deadlines.
Salary Range: $1,687.58 - $1,920.11 (pro-rata based on .5FTE) Bi-Weekly (Pay Grade 20)
Employee Group: CUPE
Hours & Days of Work: 8:30am - 4:30pm. Monday to Friday, however, hours may vary according to the needs of the department. This position is not subject to the compressed workweek schedule.
Please note that internal applicants are given first consideration.
Competition No.: C120-18
Closing Date: 4:30PM on August 24, 2018.
Application Information: Please read the posting carefully and ensure you have your required documents ready prior to applying. Please submit your resume and cover letter by the closing date and time.
Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume.
We thank you for your interest and advise that only those shortlisted will be contacted. Langara is committed to enhancing our diverse workforce.