Please read the posting and application information carefully. Applications without the required documents (resume, cover, and Supplemental Information Request) will not be considered.

Permanent, Full Time

Dates: ASAP

The Administrative Coordinator serves as confidential administrative support to the International Education’s management team and serves as the conduit between the Director and various IE unit Managers (Marketing, Recruitment, Student Services, and Admissions).  The Administrative Coordinator supports the development and implementation of initiatives that facilitate the recruitment, servicing, and retention of international students at Langara College. In addition to providing confidential administrative support, the Administrative Coordinator represents the interests of the International Education department as a whole.  The Administrative Coordinator facilitates work across all IE units by supporting and coordinating cross-functional teams to ensure the successful, efficient, and on-budget execution of events, initiatives, and projects.  The Administrative Coordinator also works with highly confidential matters, including staffing and student concerns during the time they are at Langara.   

For a copy of the position description, please click here.

Qualifications:

Education & Experience

  • Baccalaureate degree preferred or minimum two-years post-secondary such as Diploma or Associate Degree in business, sales, marketing, events organization, project management or related field from a recognized post-secondary institution. Courses in labour relations, personnel practices and conflict resolution would be an asset.
  • Minimum five (5) years of recent, related experience in progressively responsible administrative positions, preferably in the post-secondary education system or public sector organization.
  • An equivalent combination of education and experience may be considered.
  • Experience and/or knowledge in human resources practices, budget administration, event management, project management, and business communications, a definite asset. 
  • Experience in scheduling, preparing agendas and minutes, basic knowledge of formal meeting protocols, and drafting complex documents in various formats.
  • Considerable sensitivity to and experience in cross-cultural settings in various environments and with different cultural client groups.
  • Experience and/or training in project management, event planning, business communications, leadership, budget support, and/or time management a definite asset.
  • Experience working with a large enterprise system (e.g. Banner, Workday), an asset.

Skills & Abilities

  • Requires a proactive, independent, individual who takes initiative in all duties, and is comfortable finding answers to his/her own questions.
  • Must be able to exercise sound judgement and demonstrate resourcefulness to proactively identify and respond to issues, with minimal supervision.
  • Must be diplomatic and poised in all situations, including when interacting with students, faculty and colleagues in often confidential, sometimes emotional and contentious situations.
  • Superior ability to communicate effectively, both verbally and in writing with students, staff, faculty, government, other college/universities, external agencies, and the general public.
  • Good organization, program research and design skills to achieve strategic objectives.
  • Must be organized and efficient, with an eye for detail.
  • Must demonstrate follow-through to see tasks to completion.
  • Must able to handle confidential personal and sensitive information with discretion.
  • Must demonstrate excellent, professional written and oral communication skills.
  • Should be competent in utilizing effective time-management skills in order to complete tasks despite frequent interruptions.
  • Should be comfortable working in a heavily unionized setting; however, this position is not part of a union.
  • Preference given to those with accurate word processing skills of 50 wpm or higher.
  • Extensive interpersonal, organizational, analytical, and problem-solving skills.

Working Conditions:

  • Hold a valid passport and be able to acquire a visa into countries that the College fosters relationships.
  • Able to travel provincially, nationally and internationally.
  • Have no criminal record that would interfere with carrying out duties of the job.
  • Must be a Canadian citizen or a Permanent Resident in Canada.
  • May occasionally work weekends and weeknights to attend functions, events, etc.
  • The incumbent works primarily on campus in the International Education Department.  In order to meet appropriate deadlines, vacation time will need to coincide with low service periods.

 Salary Range: $49,676 - $66,235* - $69,547 Annualized (Pay Grade 05).
*Compensation beyond the mid-point requires approval by the Public Sector Employers’ Council Secretariat (PSEC). 

Employee Group:  ADMIN

Hours & Days of Work: 8:30am - 4:30pm. Monday to Friday, however, hours may vary according to the needs of the department.

Please note that internal applicants may be given first consideration.

Competition No.: A002-19

Closing Date: 4:30PM on January 21, 2019.

Application Information: Please read the posting carefully and ensure you have your documents ready prior to applying. Please submit your resume and cover letter by the closing date and time.

Additional Information Required: Please click here to download the Supplemental Information Request (SIR) and submit the completed form with your application. Applications submitted without the SIR will not be reviewed.

Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume.

We thank you for your interest and advise that only those shortlisted will be contacted. Langara is committed to enhancing our diverse workforce.

Apply Here